Frequently Asked Questions
At Oak Hill Farm, one of our highest priorities is to assist you with the planning process so that you can have a relaxing and stress-free wedding day. As a first step, please contact us so we can schedule a a time for you to have a complete tour of our venue and review all the many options we offer. We have helped hundreds of couples plan for and enjoy the day of their dreams. Below are answers to some of the most commonly-asked questions:
1. When is the best time to plan a wedding?
Peak season at Oak Hill is April to November. From December through March, smaller, off-season weddings, corporate events, parties can be arranged if they are less than 50 people.
2. Can we bring our own vendors?
You are welcome to bring in your own vendors. We also have a wonderful list of suggested vendors that you may choose to work from. Our only request is that you work through us for your reception rental items (tent, tables, chairs, etc.)
3. What is your reservation policy?
In order to confirm a date at Oak Hill, we require a signed contract and 25% on the reservation fee. Additional items such as the officiate, rehearsal, carriage, car, etc. can be added after the initial contract is signed.
4. Does your site fee include all reception rental items, such as the tent, tables, chairs, linens?
No, these items are priced separately. Please contact us and an estimate will be emailed to you with each cost broken down line by line.
5. Is there a guest minimum?
There is no guest minimum for any of our packages. Elopements are as popular as are the 250 person gala events!
6. How many people can Oak Hill accommodate?
We can accommodate up to 250 people in our outdoor ceremony and largest tented reception area. The Chapel holds 200 people and the Barnhouse can seat up to 50 people for dinner but can be used as a cocktail/welcome area for larger groups. Larger receptions are held in a tent in a different location at Oak Hill.
7. Can we bring our own alcohol?
Unlike most wedding facilities, you are welcome to bring your own wine, beer and champagne and liquor to Oak Hill. Please remember that the savings on the bar costs alone are huge! We are happy to set up the bar for you and serve your beverages (with a hired bartender that we provide). There are no corkage fees (the average is $8.00 to $12.00 per bottle for corkage alone!). We do require a certificate of Host Liquor Liability from you – contact us for more details.
8. What other fees are to be expected?
Catering fees and other vendor fees are priced separately from the Oak Hill site reservation fee. Our site reservation fee covers use of all the grounds at Oak Hill, use of the Chapel, Barnhouse and other amenities for your guests to enjoy. Additional items outside the site fee include the wedding rehearsal, use of the horse-drawn carriage or antique car, and the officiate (our on-site officiate presides over about 90% of our weddings but you are welcome to bring the officiate of your choice).
9. How late can our celebration go?
Our ending time (for music, bar, etc) will be 11pm. We encourage couples to customize their reservation as they wish and schedule their day according to the timeline they envision so there are no set times for wedding reservations at Oak Hill.
10. Who will set up my decor?
Our staff is happy to place your decor for you in our many locations on the property. As described on our "Grounds" page, we encourage brides to make the most of our venue by utilizing the Schoolhouse, Country Store, Tree Path, Barnhouse, tent and more. We make an appointment the week of your wedding for you to drop off your items (labelled boxes or totes are encouraged!) and then you may pick up on the morning after your event after my staff gathers your items. We don't require tear-down the night of your wedding.
11. What if there is bad weather the day of our wedding?
Our tented setting is easily heated and cooled and when the sides with windows are in place, the tent is rain-proof and wind-proof! If you are planning an outdoor ceremony and the weather does not cooperate, we simply re-located to the church at no additional cost.
12. Are tours available?
Yes, please call or email us for an appointment, 815.541.2348 or firstname.lastname@example.org.